The key is to prioritize group and sort emails into

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The takeaways here are pretty simple yet profound. First, emails can wait. Second, if it’s super urgent, DO NOT send an email. Instead, pick up the phone. 2. Create Labels, Folders, and Categories One way to simplify email management is through organization. This involves setting up labels, folders and categories. Keep in mind that there’s no standard rule that applies to the creation of categories.

It would totally depend on the person, the C Level Contact List emails they receive, and how they’d best want to segregate their messages. For example, someone in finance might need multiple folders. One for invoices, one for reimbursements, and so on. An employee in marketing could have folders such as inbound, guest post requests, advertising, etc.  categories. The greatest benefit to organizing your emails in this manner is that it becomes very easy to locate specific emails in just a few clicks. In addition to creating basic folders, you can also set up parent categories and create subcategories under them.



To do this in Gmail, for instance, head to your inbox and look at the left sidebar menu in full view. Under the “categories” tab, you’ll find “manage labels”. Click on “create a new label” here. Gmail labels. Every label you create is basically a folder. So give it an appropriate (search-friendly) name. Gmail also allows you to assign different colors to your labels. 3. Touch It Once The touch-it-once principle is based on making quick decisions in handling emails.